Elements and Performance Criteria
- Select and secure rehearsal facilities
- Determine requirements for rehearsal facilities through liaison with relevant production personnel and analysis of rehearsal documentation
- Develop accurate and complete specifications for rehearsal venues to facilitate the research process
- Research potential or nominated rehearsal venues using appropriate information sources and research methods
- Assess suitability of venues based on comparison of services against specifications
- Complete a risk assessment on potential venues and integrate findings into selection and planning processes
- Negotiate and liaise with venue management to ensure requirements can be met, and to address potential problem areas
- Provide clear and accurate briefings on rehearsal options to relevant production personnel, including recommendations and rationale
- Book venue and confirm venue arrangements accurately in writing when selection process is finalised
- Coordinate physical requirements for rehearsals
- Measure and mark up rehearsal facilities according to the needs of productions, including design and specifications
- Organise required physical elements according to rehearsal schedule and daily requirements
- Arrange appropriate and timely transportation of physical elements at the rehearsal facility according to production specifications
- Ensure that physical elements are set up, checked by relevant production personnel, and operating according to design specifications
- Monitor set-ups to ensure that OHS and public safety standards are implemented, with reference to organisational policies and procedures
- Advise production personnel of the nature and limitations of physical elements
- Prepare and distribute rehearsal documentation
- Ensure required contractual arrangements for venues, production personnel and others are in order, in line with organisational policies and procedures
- Identify information and documentation required by all production personnel involved in rehearsals
- Circulate relevant, current and accurate information to production personnel in a timely manner to minimise potential disruptions to rehearsal
- Develop schedules according to provisions in the relevant award, enterprise agreements and budget
- Amend schedules and production documentation as necessary to reflect required changes and distribute to appropriate personnel
- Facilitate communications during rehearsals
- Deal with requirements of creative and technical participants in a tactful and sensitive manner, taking into account any cultural or language differences
- Communicate with creative and technical participants regularly throughout the rehearsal process in an open manner to maintain positive working relations
- Broker resolution of any technical problems by facilitating discussions between performers and technical crew
- Take appropriate action to meet creative and technical requirements of participants
- Process administrative requirements of cast and crew, including extras, as required
- Participate in rehearsals
- Participate in rehearsals, providing technical assistance as required
- Monitor rehearsals and stage manage, if required, according to production requirements
- Calculate and record performance timings for use in production documents
- Participate in production meetings or post-rehearsal note sessions to identify any production problems and resolve with the minimum of disruption to the rehearsal process and budget
- Organise and confirm arrangements for future rehearsal sessions with relevant production personnel as required